23 Feb 2008 03:21:29 | Joe Miller
Ah, the ebb and flow of work. Sometimes it seems like there is
much more ebbing than flowing with all of the workflow, the
deadlines, the projects and presentations, but overall the tide
seems to constantly be flowing in and out, in and out, in and .
. . sorry. Recently a friend returned from a cruise in the
Bahamas and commented that he still felt that he was ebbing and
flowing as if he were still on water. Many times I have felt the
same way after a long day of incoming projects and outgoing
reports. But I am not alone. Recent business studies have shown
an increasing need for some kind of workflow management software
to enable more efficient workflow management.
Overall, most of the daily business activities include
collaboration with committees, departments, that board, or this
client, in order to bring everyone onto the same page. Though
collaboration is the most effective way to enable workflow, the
challenge is finding workflow management software that enables
effective workflow.
Drafts of budgets, sales reports, market presentations, and
more, flow back and forth as fast as a mouse can click “send.”
The back and forth, or ebb and flow of these documents is often
a challenge to manage. About two-thirds of businesses do
collaborative work as a normal part of the business day, and I
am sure that most of them know what I am talking about. Workflow
management software is now available in a variety of workflow
management software packages. In fact, if you type “workflow
management software” in Google, the search yields about 8
million 120 thousand indexed pages regarding the subject. This
is a reflection of the growing need for workflow management
software which helps businesses track documents that are
incoming and outgoing.
True, the right workflow management software will help you feel
that you are standing on solid ground again, but searching
through the over 8 million options available may make you feel
that you are drifting out on the water again.
There are two major challenges to adopting workflow management
software. First, it is often intimidating to adopt new
technology. Second, it is a challenge to find workflow
management software that meets your businesses needs.
These do not have to be challenges. There is a way to whittle
down the 8 million options available to find one that is easy to
use and meets all of your business’s needs. In searching for
workflow management software, most businesses are not interested
in adding new IT to their technology. They simply want software
that will work for them the minute it is downloaded. Search for
workflow management software that does not require IT. It is
easy to use and it is not at all intimidating. It is helpful to
use the free demo to see exactly how the workflow management
software helps you to track document workflow and to see if it
is what your business is looking for.
In addition to simple workflow management software, compatible
software is what studies show businesses are looking for. By
compatible, I mean that businesses use email to collaborate.
That means that attachments are often included. Is there
workflow management software able to track documents through
email and computer drives? Is there workflow management software
able to work with the most common office applications? The
answer to both questions is yes.
New technologies are now available in workflow management
software that enables you to track documents and its changes
through email, desktops, and hard drives. This technology is
called Digital Thread, and it threads document versions
together, tracking the who’s, what’s, when’s, where’s, and how’s
of documents.
That information is displayed every time you open up a document
version from email or any other drive on your computer through
Digital Signature. You always know what you are working on. If
you need to see the bigger picture or the family tree of the
document versions, Version History compiles and displays a
document genealogy for you. Tracking and tracing document steps
through workflow management software puts you on solid ground
again as you manage the ebb and flow of a day at the office.
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